Executive Committee Summary Minutes of 13th June 2006

Attendees


David Varney - Chairman
Paul Gray - Deputy Chairman
Mike Eland - Director General
Mike Hanson - Director General
Steve Heminsley - Director of Organisational Development
David Hogg - Acting General Counsel and Solicitor
Chris Hopson - Director of Communications and Marketing
Stephen Jones - Director of Finance
Bernadette Kenny - Acting Director General
Steve Lamey - Director General and Chief Information Officer

Carol Lunney and Micah Kent - Secretariat

Apologies:

Dave Hartnett - Director General
Chris Hopson (10-11.30am) - Director of Communications and Marketing
Emma Broadbent - Secretariat

Also attending for relevant items:

Mike Shipp, Mary Hay, Martin Mills, Don Makepeace, Diane Leggo, Malcolm Sclanders (Capgemini)

Contents

Matters arising

The minutes of 6th June were agreed with amendments.

Update on PAYE

Steve Lamey (SL) updated ExCom on Modernising PAYE Processes for Customers. SL and Mike Shipp also outlined proposals to re-structure the PAYE and SA directorates. ExCom discussed PAYE modernisation and the role of the Product and Process Owner units.

David Varney (DV) summed up. ExCom will return to this subject on 20th June to discuss the PAYE strategy.

Pensions Simplification – revised business case

Stephen Jones (SJ) and Mary Hay outlined the background to the project, including the current delivery timetable, costs, benefits and an analysis of lessons learned for future projects.

ExCom approved the project’s revised business case.

Review of 2006/7 Business Planning

Martin Mills and SJ outlined the key issues arising from the review of the 2006/7 planning process, including building on areas that worked well, feedback on 5 key areas (focus on inputs, planning guidance, timetable, customer focus and governance) and suggested areas for improvement. ExCom agreed the proposals.

Workforce Change

Don Makepeace (DM) updated ExCom on industrial relations including the recent PCS elections. DM also updated ExCom on HMRC workforce planning, including the current Approved Early Retirement scheme, likely timescales and future plans. ExCom agreed the workforce change proposals.

Staff Movements and Management Plans

Diane Leggo and Malcolm Sclanders outlined emerging findings from the review of Staff Movements and Management Structure, including overall numbers of managers and team sizes across HMRC, cost implications for staff moves, high impact issues and a provisional action plan to cover six strands of work.

DV summed up. ExCom agreed further work (along the proposed six strands) focusing on Processing and Compliance directorates. Bernadette Kenny and Steve Heminsley will help to shape the work, using PaceSetter as the vehicle to deliver agreed strands / work packages.

AOB

SJ updated ExCom on HMRC’s Statement on Internal Control (SIC). Following discussion at the Audit Committee, ExCom members were invited to provide final feedback on the SIC by close on 16th June.

SJ also updated ExCom on recent meetings with OGC on the Efficiency Programme.

Chris Hopson updated ExCom on communication issues in July.

Mike Eland updated ExCom on Missing Trader Intra-Community fraud and recent media publicity for HMRC.

ExCom reviewed today’s Committee meeting.

The next meeting of the Executive Committee will be on the 20th June, 10.00am, room 4/58.1, 100 Parliament Street, London.

Executive Committee Secretariat